Admissions Coordinator

Provo
7/27/2020

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Position Description

Noorda College of Osteopathic Medicine,(Proposed)
Admissions Coordinator

Overview of Position:
The Admissions Coordinator for the Proposed Noorda College of Osteopathic Medicine (Noorda-COM) collaborates with the Director of Admissions and the Admissions Counselors to coordinate and process student application files, maintain accurate files related to applicants and matriculants, to assist with incoming student events, and to serve as a source of information for prospective students.

Responsibilities:
1. In collaboration with the Director of Admissions and in support of the Associate Dean for Student Affairs and the Dean, ensure coordination of applicant recruiting activities, files, and communications.
1.1. Process and maintain applications to ensure student files are complete, accurate, and consistently updated.
1.2. Update student files with letters of recommendation, transcripts, secondary application responses any other files related to application.
1.3. Provide real-time updates to internal stakeholders about applicant status, cohort applications, and upcoming events.
1.4. Maintain communications and update application status to potential students through mail, email, and phone.
1.5. Assist with arranging, carrying out, and debriefing events for potential students, in both physical and virtual formats. These events may include open houses, information sessions, and interview days.
1.6. Schedule and carry out visit days/tours, both in physical and virtual formats.
1.7. Monitor and communicate with students about requirements for matriculation.
1.8. Carry out daily administrative tasks for the Office of Admissions including answering phones, monitoring emails, maintaining calendars/meetings for the Admissions team, preparing communications, and providing other support needed to carry out the integrated student recruitment strategy of Noorda-COM.

2. Actively engages in the advancement of the College
2.1. Builds collaborative partnership opportunities across and among various entities participating in networking opportunities, (internal and external partners [elected officials, state constitutional officers, business and community leaders] other colleges and universities, hospitals, local organizations, societies, etc.) promoting relationships with the College.
2.2. Collaborates with Leadership on all Noorda-COM related legislative issues to include contact with national, state, and local government officials.
2.3. Contributes to the College’s compliance with and in the development of required documentation as related to accreditation of all programs to which departmental content is contributed. (faculty adequacy model, self-assessment, peer review, providing input/feedback, etc.) aids in the attainment of academic compliance.
2.4. Contributes to the production of various College materials [strategic planning, directory, College website, etc.] (reviewing drafts, providing input/feedback, etc.).
2.5. Contributes to the College’s reputation/image of being one of the best osteopathic medical colleges (monitoring outcomes, partnering with internal and external stakeholders, modifying techniques, etc.)


Qualifications:

Education: Baccalaureate in any discipline with focus on communications, human resources, higher education, or business management. Equivalent years of experience may substitute for education.

Experience:
• 1-3 years of office administration, communications, or student affairs administration.

Skills & Abilities: Highly professional with honest, genuine, direct communication style, excellent interpersonal skills and emotional maturity with the essential ability to demonstrate tact, discretion and job diplomacy. Prefer experience working in higher education admissions/recruiting, office management, or academic advising. Familiarity with osteopathic medical education is highly preferred.

Must be:
• Able to communicate effectively, in written and oral formats, with internal and external constituents
• An excellent provider of customer service
• Quality and effectiveness driven, self-confident, with ability to influence and effectively communicate with various constituencies
• Able to maintain confidentiality and possess an above average attention to detail
• Able to work independently yet is an effective participant in cross-functional teams
• Self-motivated, self-disciplined, have a strong work ethic and capable of establishing priorities
• Flexible and able to adapt to changing priorities and effectively handle frequent interruptions
• Innovative, resourceful, detail oriented, with excellent follow through skills
• Capable of balancing multiple projects in stressful situations while meeting deadlines, achieving desired results, and maintaining positive relations

Pay & Benefits:
Pay is commensurate with experience and education. Full benefits package available

Noorda College of Osteopathic Medicine (proposed) is an Equal Opportunity Employer and does not discriminate against individuals in any phase of the application or employment phase on the basis of race, religion, creed, color, national origin, sex, sexual orientation, gender identity or expression, age, ancestry, physical or mental disability, medical condition including medical characteristics, marital status, veteran status, economic status, genetic identification, political belief, or any other classification protected by applicable local, state or federal laws. We encourage all qualified individuals to apply.

Type: Full-time
Expires: 09/30/2020